Additional Help or Supplementary References = These documents contain optional, helpful guidance and examples of best practices.
Mandatory Reference = There are two types: (a) External Mandatory References, which are governing external statutes, Executive Orders, regulations, and authorities; and (b) Internal Mandatory References, which contain mandatory guidance created internally by USAID.
300 - Agency Acquisition and Assistance (A&A) Planning
- 201
Planning | [Mandatory Reference]
PDF - 300maa
Independent Government Cost Estimate Guide and Template | [Mandatory Reference]
PDF - 300mab
Competitive Range Determination Template | [Mandatory Reference]
PDF - 300mac
Cost Realism Checklist Template | [Mandatory Reference]
PDF - 300mad
Cost Analysis Checklist Template | [Mandatory Reference]
PDF - 300mae
Source Selection Plan Guidance and Template | [Mandatory Reference]
PDF - 300maf
Technical Evaluation Committee Chairperson Guide and Template | [Mandatory Reference]
PDF - 300mag
Technical Evaluation Committee Process Instruction Guide and Template | [Mandatory Reference]
PDF - 300mah
Best Practices Guide for Indirect Costing | [Mandatory Reference]
PDF - 300mai
Memorandum of Negotiation: Acquistion Template | [Mandatory Reference]
DOCX - 300maj
Memorandum of Negotiation: Assistance Template | [Mandatory Reference]
PDF - 300mak
Inherently Governmental and Critical Functions Template | [Mandatory Reference]
PDF - 300mal
Individual Acquisiton Plan Template | [Mandatory Reference]
PDF - 300man
Acquisition and Assistance Review and Approval Document (AARAD) for Pre-Solicitation | [Mandatory Reference]
PDF - 300mao
Template Acquisition and Assistance Review and Approval Document (AARAD) for Pre-Award | [Mandatory Reference]
PDF - 300map
Pre-Award Certification Template for Senior Management Review of Acquisition and Assistance Awards | [Mandatory Reference]
PDF - 300mar
Data Collection for Contingency Contracting | [Mandatory Reference]
PDF - 300saa
Individual Acquisiton Plan Template | [Mandatory Reference]
XLSX - 300sab
Senior Management Review of Planned A&A Awards | [Additional Help]
PDF - 300sac
Sample Action Memorandum and Acquisition and Assistance Review Document (AARAD) | [Additional Help]
PDF - 300sad
Revised Acquisition and Assistance Review and Approval (AARAD) Process | [Additional Help]
PDF - 302
USAID Direct Contracting | [Mandatory Reference]
PDF - 303
Grants and Cooperative Agreements to Non-Governmental Organizations | [Mandatory Reference]
PDF - 304
Selecting Between Appropriate Acquisition and Assistance Implementing Instruments | [Mandatory Reference]
PDF - 306
Interagency Agreements | [Mandatory Reference]
PDF
301 - Responsibility for Procurement
- 3016s
Project Officers' Guidebook Host Country Contracting | [Mandatory Reference]
PDF
302 - USAID Direct Contracting
- 302mac
Department of State Section 579 Implementation - Taxation of U.S. Foreign Assistance | [Mandatory Reference]
PDF - 302mae
Deviation No. OP-DEV-03-01c, Approval of Class Deviation from FAR Requirements for SF 1420 and SF1421 | [Mandatory Reference]
PDF - 302mag
Updated Guidance for Modified Acquisition & Assistance Request Document (MAARD) Usage | [Mandatory Reference]
PDF - 302mah
Contract Clause Guide for Unclassified Information System Security Systems and Services | [Mandatory Reference]
PDF - 302mai
Contractor Performance Reports (CPRs) for Architect and Engineer Services and CPR Amendments in General | [Mandatory Reference]
PDF - 302mak
[USAID] Implementation of Section 508 of the Rehabilitation Act of 1973 | [Mandatory Reference]
PDF - 302mal
Class Justification for Other than Full and Open Competition for Overseas Contracts of $250,000 or Less and for Personal Services Contracts with U.S. Citizens Contracted with Locally, with CCNs and TCNs Subject to the Local Compensation Plan | [Mandatory Reference]
PDF - 302mam
Class Justification for Other than Full and Open Competition for Procurements by Missions for U.S. Manufactured Vehicles | [Mandatory Reference]
PDF - 302man
Congressional Award Notification | [Mandatory Reference]
PDF - 302mao
Contract Review Board Guidelines | [Mandatory Reference]
PDF - 302map
Guidelines for Submitting Unsolicited Contract Proposals | [Mandatory Reference]
PDF - 302mar
Procedures for Designating the Cognizant Technical Officer (CTO) for Contracts and Task Orders | [Mandatory Reference]
PDF - 302mas
Special Provisions for Acquisition | [Mandatory Reference]
PDF - 302mau
Key Guidance Concerning Justifications and Approvals for Other Than Full and Open Competition | [Mandatory Reference]
PDF - 302mba
Template: Mission or Bureau Action Memorandum for the Administrator | [Mandatory Reference]
PDF - 302mbe
Local Competition Authority Pilot Program | [Mandatory Reference]
PDF - 302mbf
Award Provisions Encouraging More Comprehensive Nondiscrimination Policies by USAID Contractors and Recipients | [Mandatory Reference]
PDF - 302mbg
USAID Procedures for Partnership Agreement Between SBA and USAID for Expedited 8(a) Awards | [Mandatory Reference]
PDF - 302mbh
Policy Guide for Assessment and Use of Contractor Performance and Integrity Information | [Mandatory Reference]
PDF - 302mbi
Acquisition Planning for Indefinite Delivery Indefinite Quantity Contracts and Task Orders | [Mandatory Reference]
PDF - 302mbj
USAID Policy Guidance on Exceptions to Contract Reporting in the Federal Acquisition Regulation Part 4.6 | [Mandatory Reference]
PDF - 302saa
Guidance for Award Fee Contracting | [Additional Help]
PDF - 302sac
Indefinite Quantity Contract (IQC): Task Order Work Statement Development Checklist | [Additional Help]
PDF - 302sad
Contract Types to Address Global Technical Leadership with Field Support and / or Cost-Contributions | [Additional Help]
PDF - 302sae
Certification and Agreement for the Use and Disclosure of Proposals | [Additional Help]
PDF - 302saf
Contract Employee Use of Department of State Diplomatic Pouch Alternate Pouch Address for Contractor Employee Mail | [Additional Help]
PDF - 302sag
Contractor Travel vs. Direct Hire Travel Policy | [Additional Help]
PDF - 302sah
Legal Trends and Caveats on Failure to Document Contractor Performance Information | [Additional Help]
PDF - 302sai
Legal Trends and Caveats on the Relevancy of Past Performance | [Additional Help]
PDF - 302saj
PPI Relevancy | [Additional Help]
PDF - 302sal
Field Support Action Process | [Mandatory Reference]
PDF - 302sam
The Nuts and Bolts of Writing Scopes of Work and Competing and Awarding Task Orders under IQCs (text version) | [Mandatory Reference]
PDF - 302sao
Guidance for Obtaining a DUNS Number | [Additional Help]
PDF - 302sar
[USAID] Contractor Salary Threshold (USAID CST) | [Additional Help]
PDF - 302sat
Guidance on Closeout Procedures for A&A Awards | [Additional Help]
PDF - 302sau
Approval Process for Other Than Full and Open Competition for Acquisition | [Mandatory Reference]
PDF - 302sav
Contracting Officer’s Role in Debt Collection | [Additional Help]
PDF
303 - Grants and Cooperative Agreements to Non-Governmental Organizations
- 303maa
Mandatory Standard Provisions for U.S., Nongovernmental Recipients | [Mandatory Reference]
PDF - 303mab
Mandatory Standard Provisions for Non - U.S., Nongovernmental Recipients | [Mandatory Reference]
PDF - 303mac
Assurance of Compliance with Laws and Regulations Governing Nondiscrimination in Federally Assisted Programs | [Mandatory Reference]
PDF - 303mad
Affirmation of Certifications | [Mandatory Reference]
PDF - 303mae
[USAID] Policy Guidance on Posting Grant Opportunities and Application Packages on Grants.gov | [Mandatory Reference]
PDF - 303mak
Fixed Obligation Grant (FOG) Entity Eligibility Checklist | [Mandatory Reference]
PDF - 303mal
Justification for Exception to Competition (JEC) Template | [Mandatory Reference]
PDF - 303mat
Mandatory Standard Provisions for Fixed Obligation Grants to Nongovernmental Recipients | [Mandatory Reference]
PDF - 303mav
Certifications, Assurances, Other Statements of the Recipient and Solicitation Standard Provisions | [Mandatory Reference]
PDF - 303maw
USAID Implementation of Construction Activities | [Mandatory Reference]
PDF - 303max
USAID Implementing Partner Notices (IPN) Portal | [Mandatory Reference]
PDF - 303maz
USAID Policy Guidance on Exemptions to Assistance Reporting Under the Federal Funding Accountability and Transparency Act of 2006 (FFATA) | [Mandatory Reference]
PDF - 303sac
Action Memorandum Requesting Approval of Deviation | [Additional Help]
PDF - 303sad
Certifications, Assurances, and Other Statements of the Recipient | [Additional Help]
PDF - 303sae
Certification and Agreement for the Use and Disclosure of Proposals | [Additional Help]
PDF - 303saf
Contracting with a Foreign Governmental Organization [Additional Help]
PDF - 303sag
Agreement Officer's Representative (AOR) Designation - Grant Administration | [Additional Help]
PDF - 303sah
Agreement Officer's Representative (AOR) Designation - Cooperative Agreement Administration | [Additional Help]
PDF - 303sai
Profit Under USAID Assistance Instruments | [Additional Help]
PDF - 303saj
Awarding Fixed Obligation Grants to Non-Governmental Organizations | [Additional Help]
PDF - 303sal
Fixed Obligation Grant Template | [Additional Help]
PDF - 303sam
Non- U.S. Organization Pre-Award Survey Guidelines and Support | [Additional Help]
PDF - 303sama1
Appendix A1 – NON-U.S. ORGANIZATION PRE-AWARD SURVEY (NUPAS) | [Additional Help]
PDF - 303sama2
Appendix A2 - NON-U.S. ORGANIZATION PRE-AWARD SURVEY (NUPAS) | [Additional Help]
PDF - 303samab
Appendix B – NUPAS Final Report (Suggested Format) | [Additional Help]
PDF - 303samac
Appendix C – NUPAS Report Table | [Additional Help]
PDF - 303samad
Appendix D – NUPAS Questions for Consideration | [Additional Help]
PDF - 303san
Agreement Officer’s Role in Debt Collection | [Additional Help]
PDF
304 - Selecting the Appropriate Acquisition and Assistance (A&A) Implementation Instrument
- There are no Internal References for this chapter.
305 - Host Country Contracts
- There are no Internal References for this chapter.
306 - Interagency Agreements
- 306maa
Primer and Checklist for Conducting Cost and Price Analysis for Interagency Agreements | [Mandatory Reference]
PDF - 306mab
PAPA Schedule, Annex A, Annex B, and Annex C | [Mandatory Reference]
PDF - 306mac
PASA Schedule, Annex A, Annex B, and Annex C | [Mandatory Reference]
PDF - 306mad
Executive Message dated July 22, 2003, Approval of Internal and External Hiring for Headquarters | [Mandatory Reference]
PDF - 306mag
Extension of GovWorks Pilot and other Franchise Funds, and Reminder of Signatory Authority | [Mandatory Reference]
PDF - 306saa
Sample PASA Action Memorandum | [Additional Help]
PDF - 306sab
Sample PAPA Action Memorandum | [Additional Help]
PDF - 306sac
Sample Letter of Transmittal for Participating Agency Program Agreement (PAPA) or Participating Agency Service Agreement (PASA) | [Additional Help]
PDF - 306sad
Sample 632(b) Reimbursement Agreement From USAID to Another Agency | [Additional Help]
PDF - 306sae
Sample Economy Act Order From USAID | [Additional Help]
PDF - 306saf
Sample Economy Act Order to USAID | [Additional Help]
PDF - |
- 306sag
Sample 632(b) Reimbursement Agreement From the Department of State to USAID [Additional Help]
PDF - 306sah
Sample GMRA Agreement | [Additional Help]
PDF - 306sai
Sample 632(a) Memorandum of Agreement to Transfer Funds From USAID to Another Agency | [Additional Help]
PDF - 306saj
Sample 632(a) Memorandum of Agreement to Transfer Funds to USAID From Another Agency [Additional Help]
PDF - 306sak
Sample Letter of Transmittal for 632(a) Transfer | [Additional Help]
PDF - 306sal
Sample 632(a) Transfer Amendment | [Additional Help]
PDF - 306sam
Sample 632(a) Memorandum of Agreement to Allocate Funds From USAID to Another Agency | [Additional Help]
PDF - 306san
Sample 632(a) Memorandum of Agreement to Allocate Funds to USAID From Another Agency | [Additional Help]
PDF - 306sao
Sample Letter of Transmittal for 632(a) Allocation | [Additional Help]
PDF - 306sap
Sample 632(a) Allocation Amendment | [Additional Help]
PDF - 306saq
Interagency Agreement Closeout Documents | [Additional Help]
PDF
307 - Commodity Import Programs
- There are no Internal References for this chapter.
308 - Awards to Public International Organizations
- 308maa
List of International Agricultural Research Centers | [Mandatory Reference]
PDF - 308mab
Standard Provisions for Grants to Public International Organizations | [Mandatory Reference]
PDF - 308saa
Sample Cover Letter and Schedule for Grants to Public International Organizations | [Additional Help]
PDF - 308sab
Template for In-Kind Grant | [Additional Help]
PDF - 308sac
Template for Program Contribution | [Additional Help]
PDF - 308sad
Template for General Contribution | [Additional Help]
PDF - 308sae
Sample Action Memorandum for Deviation | [Additional Help]
PDF
309 - Personal Services Contracts with Individuals
- 309maa
Requesting Approval to Use Alternate Classification Procedures (ACP) | [Mandatory Reference]
PDF - 309mab
Incentive Awards for Personal Services Contracts with Individuals | [Mandatory Reference]
PDF - 309mac
Medical Clearance Processes for USPSCs and Excepted TCNPSCs | [Mandatory Reference]
PDF - 309mad
AIDAR revisions of Competition and Publicizing of Personal Services Contracts (PSCs) | [Mandatory Reference]
PDF - 309mae
Position Description Instructions for USPSCs | [Mandatory Reference]
PDF - 309maf
Requesting Approval to Negotiate a USPSC above GS-15 and CST | [Mandatory Reference]
PDF - 309mag
Position Level Benchmarks for USPSCs | [Mandatory Reference]
PDF - 309mah
Application of the Foreign Affairs Manual (FAM) under Federal and USAID Regulations and Policies on PSCs | [Mandatory Reference]
PDF - 309saa
Guide to PSC Publicizing and Competition Regulations | [Additional Help]
PDF
310 - Source, Origin, and Nationality
- 310maa
List of Developing Countries | [Mandatory Reference]
PDF - 310mab
List of Advanced Developing Countries | [Mandatory Reference]
PDF - 310mac
List of Prohibited Source Countries | [Mandatory Reference]
PDF
312 - Eligibility of Commodities
- 312maa
Special Price Rules for Bulk Pharmaceuticals under Commodity Import Programs (CIPs) | [Mandatory Reference]
PDF - 312mac
Agricultural Commodity Eligibility and Requirements Relating to Quality and Safety | [Mandatory Reference]
PDF - 312mad
Fertilizer Financing Guidance | [Mandatory Reference]
PDF - 312sab
Motor Vehicle Source/Manufacture Waiver Request Template | [Additional Help]
PDF - 312sad
Template of Approval Request for Agricultural Commodity Financing Under ADS 312 | [Additional Help]
PDF - 312sae
Pharmaceuticals and Medical Supplies | [Additional Help]
PDF - 312sac
Source/Manufacture Vehicle Waiver Request Guide | [Additional Help]
PDF - 31251m
USAID Commodity Eligibility Listing | [Mandatory Reference]
PDF
313 - Eligibility of Suppliers, Contractors, and Recipients
- There are no Internal References for this chapter
314 - Eligibility of Delivery Services
- There are no Internal References for this chapter
315 - Cargo Preference
- There are no Internal References for this chapter
316 - Procurement Under Intermediate Credit Institutions
- There are no Internal References for this chapter
317 - Procurement Under Fixed Amount Reimbursement Activities
- There are no Internal References for this chapter.
318 - Patent Rights
- There are no Internal References for this chapter.
320 - Branding and Marking
- 320saa
List of U.S. Suppliers of the Official USAID Emblem and Emblem Imprinted Bags | [Additional Help]
PDF
321 - Small Business Programs, Disadvantaged Enterprises, and Minority Serving Institutions
- There are no Internal References for this chapter.
322 - Procurement of Insurance
- There are no Internal References for this chapter.
323 - Metric Specifications
- There are no Internal References for this chapter.
324 - Post Procurement
- There are no Internal References for this chapter.
330 - Source Rules for Administrative Procurement
- There are no Internal References for this chapter
331 - Simplified Acquisitions, Micro-purchases, and Use of the USAID Worldwide Purchase Card
- 331maa
[USAID] Worldwide Purchase Card Program Manual | [Mandatory Reference]
PDF
349 - International Agreements
- 349maa
Action Memorandum for the Secretary of State, Subject: "Blanket Circular 175 Request for USAID to Negotiate and Conclude Certain International Agreements," dated August 15, 2002 | [Mandatory Reference]
PDF
350 - Grants to Foreign Governments
- 350maa
Guidance on Funding Foreign Government Delegations to International Conferences | [Mandatory Reference]
PDF - 350mab
Limited Scope Grant Agreement (LSGA) | [Mandatory Reference]
PDF - 350mac
Development Objective Agreement and Bilateral Project Agreement Template [non-health] | [Mandatory Reference]
PDF - 350mad
Development Objective Agreement and Bilateral Project Agreement Template [health] | [Mandatory Reference]
PDF
351 - Agreements with Bilateral Donors
- 351maa
USAID Policy Guidance on Delegated Cooperation and Responsibility Determinations Regarding Development Partners: Requirements and Resources | [Mandatory Reference]
MS Word - 351sab
Template for Delegated Cooperation Agreement (DCAR) | [Additional Help]
MS Word - 351saa
Template for Outward Grant Agreement | [Additional Help]
MS Word
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