Introduction

This report is issued in accordance with Section 7077 of the Consolidated Appropriations Act, 2016 (P.L. 114-113), that the Secretary of State and the USAID Administrator shall each submit a report to the Committees on Appropriations and to the National Archives and Records Administration detailing, as appropriate and where applicable, the policy of each agency regarding the use or the establishment of email accounts or email servers created outside the .gov domain or not fitted for automated records management as part of a Federal government records management program; the extent to which each agency is in compliance with applicable Federal records management statutes, regulations, and policies; and, steps required, including steps already taken, and the associated costs of compliance.

This report provides the steps USAID has taken to update its policy in light of the most recent revisions to the Federal Records Act to ensure the agency remains in compliance with Federal records management statutes, regulations, and policies. These updates build on existing USAID policies that have continued to prohibit the use of personal emails to transmit official government correspondence as well as detailed requirements for email system security and communication protection both here in Washington as well as at overseas missions.